Temporary office space: What is it and Why to choose one

Ever wondered about temporary office spaces? Think of them as a fresh take on the traditional office setup, but with a game-changing twist – flexibility. Bid farewell to onerous long-term lease agreements; say hello to a workspace that dances to your tune. Join us as we dive into the universe of short-term offices, unravelling what makes them the top choice in the evolving world of work. 

What is a temporary office space? 

In essence, renting temporary office spaces present a versatile and scalable departure from traditional office setups. While many businesses are accustomed to committing to long-term leases, these spaces provide the flexibility needed to adapt to evolving business demands. The outcome? A work experience that's as dynamic as the modern professional. In a landscape where freelancers, digital nomads, and remote workers redefine the norm, short-term office spaces have become the heartbeat of the new normal. 

Who Can Benefit from Temporary Office Space? 

Short-term office spaces attract a diverse audience including, entrepreneurs and startups looking to navigate the early stages of their ventures, remote workers in search of dedicated workspaces outside their homes, freelancers looking to balance structure and autonomy, expanding businesses looking to scale their infrastructure, and even for companies establishing satellite offices. The appeal of short-term office spaces extends across a versatile roster of professionals in need of a modern work environment. 

The benefits of a temporary office space

Here are a few of the many advantages of renting a temporary office space listed below:   

Cost-effectiveness - Temporary offices provide everything your team needs to get you through your daily tasks. From comfortable breakout spaces to the latest in communications and technology, these spaces present a more economical option, allowing your business to allocate resources more efficiently.  

Adaptability - One of the biggest drawbacks of the traditional office setup is the dread of any future transition as it will mean moving your office from one to another. With a short-term office space, you never have to worry about the overwhelming task of relocating. Businesses can easily scale up or down, adjusting the space according to the needs of the business, as and when they evolve.  

Reduced commitment and flexibility - There's no denying that businesses need flexibility to keep up with the demands of the modern world. Temporary offices provide that flexibility in abundance, allowing you to expand and contract the amount of space you utilise at the drop of a hat, without being tied down to long-term commitments.  

Access to amenities and services - The general idea behind short term offices is to create an environment that is more than just a place to work. Offering amenities such as private meeting suites, hot desking, coworking areas, and breakout spaces, makes it a lot easier for you to keep your team going throughout the day and saves the business the hassle of setting up infrastructure.   

Networking opportunities - What’s not to love about a workspace that is also a dynamic ecosystem that empowers collaboration and community? Temporary offices give you the opportunity to mingle with like-minded individuals and share the journey.   

Ideal for startups, freelancers, and remote workers - As mentioned earlier, if your business is predominately made up of freelancers, digital nomads, and remote workers or if you’re a fairly new start-up, then a temporary office space is particularly suited for your business. You can hire your office space on an as-and-when basis, rather than locking yourself into an expensive lease that sits unoccupied most of the time.   

Convenient locations - Not only are temporary offices innovatively designed, but they’re also strategically located, often in central business districts so you gain accessibility and convenience in one.   

Exposition to new ideas - Networking is not just a buzzword in the office space game, it’s a way of life. With short term offices you get exposure to professionals from various backgrounds, helping you to cultivate a rich source of knowledge and creativity that you can use to build your network and business prowess.   

Easier hiring and work opportunities – Following on from the above, temporary offices serve as a talent pool for hiring from the back of informal interactions that provide insights into an individual’s skills and fit within your team. Simultaneously, it provides opportunities to showcase your business, allowing you to attract work and future collaborations.   

Professional image – Beyond functionality, temporary office spaces provide a professional image right from the get-go that clients will appreciate. With thoughtful design and furniture available 24/7, your business can showcase itself in top form at all times.   

The types of temporary office spaces 

Shared office space/ Coworking spaces – these spaces are ideal for those looking for a flexible working option that is free from the constraints of a conventional four-walled space. Complete with access to meeting suites, breakout spaces, an on-site kitchen, and a host of thoughtful amenities, a coworking space is designed to fit the remote worker, entrepreneur, creative, digital nomad and more. If you think a coworking space is best suited to your business, then check out some of the best coworking spaces in the market, starting with our iconic locations in London and New York.  

Serviced offices – get a refreshing departure from the conventional office environment with a serviced office. These spaces provide both start-ups and large businesses the opportunity to set up their preferred location with minimal financial risk and all the benefits of a fully equipped office. You can discover more reasons as to why a serviced office is becoming the new norm here, and discover more serviced office spaces in stunning cities such as Edinburgh, Paris or Copenhagen for inspiration.  

Dedicated desks - a workspace that is perfect for those who need more kit to get the job done. With dedicated desks that allow you to set up all the equipment you need and leave your precious belongings secure, a dedicated desk is your most powerful work tool yet.

Meeting rooms – a short-term, flexible space specifically designed to host all-important client meetings, presentations, conferences, and collaborative team sessions. These spaces may be in coworking facilities, business centres or serviced spaces, but they provide your business with the convenience of a professional meeting environment without the commitment of a long-term lease. 

Virtual offices – rather do without the physical space completely? Virtual offices enable businesses to establish a professional presence along with virtual solutions. They'll typically include a business address, mail handling, phone services, and, in some cases, meeting room access. They are particularly beneficial for those who operate remotely, are looking to establish a professional image, or simply want to expand into new markets.  

Can a Temporary Office Space Become a Fixed one? 

Your short-term office can, indeed, transition to a long-term office space. Many businesses are beginning to occupy their temporary office space for the long-term, rather than committing to expensive lease agreements that may not align with their business needs in a few months or even weeks.

What to look for when choosing a temporary office space? 

Your choice of workspace significantly influences both you and your team. If your current space falls short of ideal, it can adversely affect your creativity, focus and team morale.   

When choosing a short-term office space for your business, consider essential elements such as location to transport connections and other business hubs, amenities, pricing, and flexibility. Prioritising your distinctive requirements will help you narrow down your choice of temporary office type.   

Ready to embrace the flexibility of renting a temporary office space? Explore more benefits to renting a short-term office space here or get in touch with one of our expert Office Freedom brokers today. We'll create a shortlist of short-term office spaces based on your unique requirements, arrange the viewings, and negotiate the best prices and terms on your behalf. Contact us today.